Blog | CloudBooks | Invoicing Software for Small Businesses

Purchase The Billing Software of Your Dreams—Top 5 tips

Purchase-the-Billing-Software

Choosing the best billing software is the most prudent investment a business can make to get timely payments. Itis is also crucial to continue operations and pay employees and vendors. Having automatic billing software is mission-critical due to the inefficient and time-consuming nature of sending a physical invoice.

A small business, however well-financed, can never outrun the effects of a faulty billing system. Given that clients routinely find excuses to delay the payment —60 percent of all invoices are paid late —acquiring a proper billing software becomes all the more necessary.

However, as the market is flooded with thousands of options, picking the ideal one can be a challenging task. So, let us learn how to pick the best billing software for small businesses.

The best legal billing software is the one that is easy to use

Producing an accurate invoice during the first attempt is crucial, or you end up upsetting the client and/or wasting a lot of time. This can be achieved with a user-friendly and intuitive invoicing solution like the one offered by Cloud Books. Also, the billing software must allow you to access all the necessary details, such as cash flow, bank accounts, open/closed invoices, and recent user activity, in one place.

It would also make a lot of sense if the billing solution can easily onboard all your present data.

The presence of predefined templates is an advantage

The appearance of the invoice is key to the growth of your business. It determines whether you stand out as a brand and whether your bill will be noticed by the client. Predefined templates also save you a ton of time, as you do not have to create invoices from scratch.

Also Read: Important Key Aspect of Every Billing Software

Industry-specific billing software

Different industries have different billing needs, and the company’s niche should be an important consideration while choosing invoicing software. For instance, a small warehouse that relies on payments from multiple clients may have different needs than a contractor with a single client who is billed every month.

Prioritize safety

Your invoicing product has not just your data but also the client’s confidential information, which makes it your responsibility to use secure billing software. Hence, it is preferable to use an invoicing solution that can work even without the internet. However, the business owner needs to ensure there is an automatic backup option.

Proper customer support and service

Due to the sensitive nature of the information handled by the billing software, it makes sense for the business owner to purchase one that offers rapid and easy to access customer support via call/ chat/ email for issue resolution.

Further, ensure that the replies from the customer support team are prompt and that they are free of charge. You are also entitled to proper notifications of any alterations to service & maintenance, updates & up-gradation, annual, and subscription charges.

Support for multiple currencies

Ensuring that this feature is present is important, as you might have to deal with clients from locations other than your own.

Ability to do your taxes

Besides ensuring that you get the best value for your money, purchase an invoicing solution that calculates your taxes and provides insightful reports on the same.

Also Read: Billing Software for Small Business

Bottom-line

Getting the most value-adding billing software online should be a priority for every small business, even though it might come across as a trivial matter that requires little or no consideration. Acquiring the best online billing software that fits your budget will drive business growth, and at the same time, provide you with the peace of mind that comes from not having to deal with faulty or delayed payments.

Also Read: Benefits of Using Invoicing Software in Business

3 Steps for Tracking Your Business Monthly Expenses

Tracking Business Monthly Expenses

Monthly business expenses can be a big burden for small ventures. The biggest question is how to calculate business expenses without burninga hole in your pocket.Business expense tracking using a time tracking software can be your savior.

If you are running a small business without an operating expenses calculator, you are doing something wrong. Business expense tracking is the fundamental step of running a profitable business. The splurge on monthly business expenses can be quite draining.

We have compiled five steps for tracking your business monthly expenses that canlower your monthly costs.

Organize your monthly business expenses
You can save your money by organizing the expenditure. Having an organized expense report will give you an insight and clarity about your monthly costs. Your monthly business expense can be categorized into variable and fixed expenses. In terms of variable expenses, there are things that might not add as much value to your business as they do to your monthly business expense. You will find many morning bagels in your variable expenses that you can do without. The trick is to be absolutely sure about your team’s requirements. With fixed expenses, things are less likely to be modified. These are your utilities, debt, rent etc. There are many ways to organize your monthly business expenses:

• Hire a bookkeeper or better, a Certified Public Accountant
• Make spreadsheets with date, cost, category, and purpose.
• Digitize your receipts

Calculate business expenses
With an organized business expense report, you can easily calculate your business expenses. It will give you a concrete picture. Doing this categorically can give you a bird’s eyes view of the spendingpattern. The money habits of your business can provide you with great insight. It will also enableyou to get a sense of your cash flow. Calculate your business expenses, to the tee. Don’t leave out any aspect of your business expense. With receipts in hand, and an organized spread sheet you can simplify this process to a great extent. You can use a business expense calculator like CloudBooks for this. A lot of new businesses choose single-entry bookkeeping system for convenience. But as you grow, this system can prove be a faulty method to work with. Using an operating business calculator will make things easier for you to switch to double entry.

Also Read: Everything You Need to Know about Tracking the Money Trail

Use a Time Tracking Software to record Expenses
Recording your business expenses puts you in control and saves you from unnecessary losses. Accountants and bookkeepers do this job well, but they are expensive and aren’t as efficient. This is why, it is highly recommended that you use a time tracking software. As a small business, it seems unfair to have your employees punch their work. But, it is important that you have an efficient system of invoicing for fair practice. Using a time tracking software will simplify project management, and you will be able to generate invoices timely. A time tracking software will actually even help your employees to generate billable hours down to the last minute. Since, this is an unavoidable and a recurring expense, accuracy matters a lot. At just $20 a month you can subscribe to the CloudBooks Time Tracking Software (agency level) to do this. It also comes with a 30-day free trial and a premium 24/7 dedicated support. More than employees, recording expenses via time tracking can be a great help to client billings. An automated software with ease of access, automatically notifies you of due payments.

Also Read: 10 Tips for Small Businesses to Track Their Expenses

The Telemedicine Advantages You Need To Know!

The health area is one of those that most benefits from technological advances, which contribute to the improvement of knowledge and techniques related to the promotion, prevention, and recovery of patients’ health.

In this context, we can http://www.onlinetherapyguide.com ” rel=”dofollow”>highlight here telemedicine as one of the main innovations of recent times. The use of telecommunications and information technologies directed to the health area has been beneficial in modifying the relationship between health professionals and patients.

But, after all, do you know what it is and what are the advantages of telemedicine? Follow the text to find out!

What is telemedicine?

It consists of a relatively new aspect of medicine, which concerns the provision of information and health care for patients who are distant. Medical actions are carried out remotely through the use of information and telecommunications technologies.

The practice of telemedicine is carried out using different instruments, which allow remote communication between healthcare professionals and patients or between healthcare professionals. In this way, medical knowledge and assistance can be taken anywhere, regardless of their physical location.

Operation in the practice of telemedicine includes three main areas:

education: training of health professionals and exchange of information through the media (videoconferences, lectures, and online courses);
teleassistance: monitoring patients at a distance, by sending exams and clinical history data;
issuance of reports: online verification of examinations performed in other locations and issuance of reports of these examinations.

What are the advantages of telemedicine?

Now that you understand what telemedicine is and how it works in practice, we have listed its main advantages.

Time And Process Optimization

As we have seen, telemedicine allows all-important patient data, including information about physical examination and test results, to be stored in the cloud. With this, doctors and other health professionals have easy and quick access to all the information necessary for an assessment of their health status.

Exam results delivered in physical documents would take more days to reach the health facilities of the doctors who do their assessment.

There is a great optimization of the professionals’ time, as this information can be accessed at any time and is found much faster, due to the organization that online storage allows. The time spent searching and consulting information in documents stored on paper was much longer.

Remote Reports

Among the great advantages of telemedicine is also the possibility of sending reports from a distance. Thus, the patient examines a specific location; the exam is sent to a specialist elsewhere; this specialist evaluates the exam and sends the report online, without the need to travel to find the patient.

It is necessary to have doctors at both ends, that is, both at the clinic requesting the exam and at the place where the report is issued. The interesting thing is that these doctors do not need to be in the same place.

Remote reports can be performed for imaging exams (x-ray, magnetic resonance, computed tomography), electrocardiogram, electroencephalogram, dermatological examination, among others.

The realization of remote reports allows:

agility in delivering results to patients, as specialists do not need to be in place to issue the report;
higher quality in the evaluation of the exam, since the report is sent to specialists in the area;
lower cost, since it is not necessary to have doctors of various specialties at the place of the exam;
easy storage, as it eliminates the need for physical space to store reports;
greater security in the storage of reports.

Greater Service Capacity

As we have already pointed out, the use of telemedicine brings optimization of the use of time in health establishments, through the ease of sending and accessing patient health information.

Also, making test results and other information available online allows more than one professional to have access to the material at the same time, which reduces the total service time. Another factor is that distance reports are issued more quickly than reports made in person.

All of these points contribute to the service that adopts telemedicine to have a greater service capacity, related to greater agility of internal processes.

Ease Of Information Exchange

In the health area, it is very common for professionals to feel the need to discuss patient cases with other colleagues in the area, to close a diagnosis, or obtain a second opinion. However prepared the doctor is, there will always be situations in which the sum of more knowledge is needed.

In this sense, he can take advantage of one of the advantages of telemedicine, which is the ease in exchanging information between health professionals, since any exam or report can be sent and accessed quickly from any device with internet access.

The technologies used in telemedicine also allow doctors and patients to exchange information more easily through:

cell phone messages;
providing medical recommendations at a distance;
the patient’s doubts to the doctor;
results of the new exams.

This practice brings greater involvement of the patient with his care, in addition to bringing health professionals and patients closer together.

Improvement Of Professionals

As we have seen, one aspect of telemedicine is tele-education. Through it, health professionals from any part of the world can have access to education in the area, which allows the advancement and improvement of the assistance provided to patients in the locality.

For some time, the lack of time and financial resources were obstacles to updating the knowledge of health professionals, especially for those who work in remote or isolated areas. Telemedicine allows these professionals to access online courses, lectures, workshops, and updates, without having to travel.

The most current and advanced knowledge regarding medicines, https://veteriankey.com/introduction-to-surgery-and-surgical-techniques/” rel=”dofollow”>surgical techniques, diagnostic methods, and other knowledge can be shared quickly and practically worldwide.

Knowing the advantages of telemedicine is as important as other medicine so that due consideration is given to this current aspect of medicine, which is the present and also the future of the health care system.